Overview
Monday 19 October · sample data
Activity
HA-1042 signed by A. PatelE-signature + handover snapshot · 4 min ago
INV-2318 paid by cardWeekly hire · 22 min ago
Odometer received for 1SMP-21484,210 km via customer link, photo attached · 1 h ago
Return form submitted for HA-1031Waiting for staff review · 2 h ago
Service job done 1SMP-188Workshop marked complete · yesterday
Fleet
48 vehicles · sample data
| Plate | Vehicle | Status |
|---|
Hire agreement HA-1042
Sent by link · customer signs on their phone
Agreement details Awaiting signature
Handover snapshot captured at pick-up
Existing marks: light scuff rear bumper (photo 2).
Sign
1. The hirer must hold a current driver licence for the class of vehicle. 2. The vehicle must be returned on the agreed date and time. 3. Tolls and traffic infringements during the hire are the hirer's responsibility. 4. The bond is held as security and refunded after return, less agreed deductions…
The signed agreement is saved as a PDF against the hire.
Invoice INV-2321
Arjun Patel · HA-1042 · due 26 Oct 2026
Lines GST set per line
| Item | GST | Amount | GST |
|---|---|---|---|
| Weekly hire · 1SMP-231 · 19–26 Oct | Included | $380.00 | $34.55 |
| Additional driver | Added | $20.00 | $2.00 |
| Traffic infringement passed on (sample) | GST-free | $150.00 | $0.00 |
| GST included | $34.55 |
| GST added | $2.00 |
| Total due | $552.00 |
Held separately. Not income, no GST, never part of the invoice total.
GST summary this invoice
| G1 | Total sales (inc GST) | $552.00 |
| G3 | GST-free sales | $150.00 |
| 1A | GST on sales | $36.55 |
Each GST group is rounded once, so line totals and the BAS always reconcile.
History
Emailed to hirer19 Oct, 9:41 am
Opened19 Oct, 9:52 am
My jobs
Sample Auto Workshop · 5 open
| Job | Vehicle | Work requested | Status |
|---|---|---|---|
| JOB-0412 | 1SMP-188 Kia Cerato | 90,000 km logbook service | In progress |
| JOB-0413 | 1SMP-205 Toyota Corolla | Front brake pads and rotors | Booked |
| JOB-0415 | 1SMP-219 Hyundai i30 | Check warning light, scan codes | Booked |
| JOB-0416 | 1SMP-231 Toyota Camry | Replace rear tyres (2) | Requested |
| JOB-0409 | 1SMP-176 Mazda 3 | Roadworthy inspection | Done |
Customer return form
Sent as a link. Submissions wait for staff review before anything is closed.
Harbourline Car Rentals · HA-1031
Staff review queue
| Agreement | Vehicle | Submitted | |
|---|---|---|---|
| HA-1031 | 1SMP-214 | 2 h ago | Review |
| HA-1027 | 1SMP-197 | yesterday | Accepted |
Nothing is added to returns automatically. Staff check the photos and odometer, then accept.
Reports
Quarter Jul – Sep 2026 · sample data
BAS summary
| G1 | Total sales | $186,420 |
| G3 | GST-free sales | $4,350 |
| 1A | GST on sales | $16,552 |
| 1B | GST on purchases | $5,918 |
Bonds excluded from sales.
GST by line setting quarter
| INC | GST included | $172,640 |
| ADD | GST added | $9,430 |
| FREE | GST-free | $4,350 |
| BOND | Bonds (not income) | $19,500 |
Gross profit by vehicle top 5
| Vehicle | Income | Costs | Profit |
|---|---|---|---|
| 1SMP-231 | $4,940 | $610 | $4,330 |
| 1SMP-205 | $4,560 | $880 | $3,680 |
| 1SMP-214 | $4,180 | $720 | $3,460 |
| 1SMP-219 | $3,990 | $1,240 | $2,750 |
| 1SMP-188 | $3,610 | $1,505 | $2,105 |
Accountant pack one download for your bookkeeper
Settings
Security, payments and data import
Two-factor sign-in
Required for owners and admins. Recovery codes issued once.
Enabled
Payments
| Stripe account | Connected |
| Card pay links on invoices | |
| Payouts | Weekly |
| Accounting sync | Off |
Workspace & access
| Workspace | Harbourline (sample) |
| Data isolation | Per workspace |
| Staff users | 6 |
| Workshop logins | 2 |
Import from CSV fleet, customers or purchase costs
| CSV column | Maps to | Preview | |
|---|---|---|---|
| Rego | Plate | 1SMP-240 | ✓ |
| Make / Model | Vehicle | Toyota Yaris Cross | ✓ |
| KMs | Odometer | 12,480 | ✓ |
| Bought for | Purchase cost | $27,900 | ✓ |
24 rows ready · 0 errors · duplicates are flagged, never overwritten.